BOARD OF PUBLIC WORKS AND SAFETY/UTILITY BOARD

June 23, 2009


The regular meeting of the Board of Public Works and Safety/Utility Board was called to order by President Gary West at 10:00 a.m. All members were present. Mr. Prince moved to dispense with the reading of the minutes of June 16, 2009, and accept them as circulated.  Mr. Watson seconded; motion carried.


Quote Openings:


Holy Cross Parkway LS Building, Phase IB




Base Quote

Kaser Spraker




R & R Excavating, Inc.



Demolition and Clearing of Structure at 1122 Lincolnway West




Base Quote

Days to


Alternate 1


Alternate 2



Indiana Earth

$ 19,060.00


 +$ 4,860.00



R&R Excavating

$ 21,380.00


 +   5,900.00

 -     650.00


Alva Enterprise

$  9,250.00


 +   3,750.00

-    750.00


Richard Bros

$ 16,822.00


 +   6,234.00

- 1,307.00



$ 21,265.00


 + 24,200.00

-       1.00


Torok Excavating

$ 15,980,00



-    980.00





Mayor’s Comments:   

Mayor Rea was on vacation in Anchorage, Alaska participating in the Mayor’s Marathon.


Department Head Reports:


Chief Freeman requested that Firefighter Steven McClain be promoted to the rank of Master Firefighter effective June 27, 2009.  Mr. Prince moved; Mr. Watson seconded and the motion carried.


 Mr. West set a hearing date for June 30, 2009 at 11:00a.m. in Room 106, to hear Grievances 2009-1 through 2009-6 filed by the Mishawaka FOP Lodge #91.  Mr. West has requested copies of paperwork from the FOP President Fedder before the hearing date.


Mr. West requested the Board approve construction plans for Water and Sanitary Sewer Extension “The Hearth PUD”, Fir Road North of Douglas to the Toll Road, Abonmarche Engineering and moved for the Board’s approval.  Mr. Prince seconded; motion carried.


Mr. West requested the Board’s approval of construction plans for road improvements to Byrkit Ave. “Sav-a lot” South of 12th, by Danch-Harner and moved for the board’s approval.   Mr. Watson seconded; motion carried.


Other New Business:

A request from Midwest Gun Exchange for four events celebrating  their Grand Opening on June 29th “Bike Night & Burn Out” June 30th – July 2 5:00pm-7:00pm with live remote radio broadcasts in their parking lots was discussed.  Police Chief Witkowski said that he had talked to the owner of the establishment regarding all noise ordinances and rules and was assured of their compliance.  A motion was made by Mr. Prince to approve the request with the disclaimer that if the noise from the Bike Burn Out gets too loud the Police will shut them down immediately.  Mr. Watson seconded; the motion carried.


The request from the BK Club “Tailgate Party” on Sept. 12, 2009 11:00am – 7:00pm will be taken under advisement.


On the recommendation of Chief Witkowski, a motion was made by Mr. Watson to approve the request of the block party at 500 Block of W. Ninth St. (West-Wells) Sat. July 4th Noon to 10:00pm.  Mr. Prince seconded; the motion carried.


The request from TGI Friday’s on Grape Road for Thursday Entertainment was reviewed by Chief Witkowski and the MPD and on his recommendation a motion was made by Mr. Prince to wave the City’s noise ordinance through Labor Day for TGI Friday’s on Grape Road Thursday evening events.  Mr. Watson seconded; the motion carried. 


The request for the St. Bavo Fundraiser in August TBD is continues under advisement.


The request for the “Rally for Hope” Motorcycle Ride” on Sunday, August 9, 2009 11:00am -12:30pm, on various City Streets was reviewed by the MPD. Chief Witkowski reported that the “Rally for Hope” organizers have secured outside police departments for the event.  On the recommendation of Chief Witkowski Mr. West moved to approve the “Rally for Hope” Motorcycle Ride on August 9.  Mr. Watson seconded; the motion carried.


Public Comments:

There were no public comments.



Unfinished Business:

There being no additional business brought before the Board, the meeting was adjourned at 10:44a.m.




Gary West-President of the Board of

Public Works and Safety/Utility Board


Julia DeKeizer, Interim Clerk

of Public Works and Safety/Utility Board