August 27, 2013


The regular meeting of the Board of Public Works and Safety/Utility Board was called to order by President Gary West at 10:00 a.m. All members were present. Mr. Prince moved to dispense with the reading of the minutes of August 20, 2013, and accept them as circulated. Mr. Watson seconded; motion carried.

Bid Openings:
There were no bid openings.

Mayor’s Comments:
Mayor Wood announced a staff meeting would follow today’s Board meeting.

Department Head Reports:
Fire Chief Dale Freeman reported Probationary Firefighters Robert Crowder, Nicholas Ponsler, and Anthony Tomlinson had successfully completed their one year probationary period and recommended they be promoted to First Class Firefighters effective August 28, 2013. Mr. Watson moved to approve as presented. Mr. Prince seconded; motion carried.

Wastewater Division Manager Karl Kopec requested the Board authorize emergency repair of the Day Road influent sanitary sewer crossing Grape Road, approximately 100’ south of Juday Creek. Mr. Kopec said the 20” diameter concrete pipe installed in 1978 is approximately 21’ deep and repair will require the lowering of the water table approximately 15’ to determine the actual condition of the sewer line. Since this line is a major influent sewer into the Juday Creak Lift Station, four bypass systems had to be installed to bypass the flow normally carried in the sewer pipe. He further stated that failure of this sewer could have resulted in numerous and significant sewer back-ups, contamination of the ground water, Juday Creek, and collapse of Grape Road. Mr. West moved to approve as presented. Mr. Prince seconded; motion carried.

Approval of Claims:
There were no claims to approve.

New Business:
Mr. Watson moved to approve a request to close Mason Street between the first east/west alley north of Mishawaka Avenue to Grove Street on Saturday, September 7, 2013, from 1:00 p.m. to 10:00 p.m. for a neighborhood block party subject to all normal conditions of approval for public safety. Mr. Prince seconded; motion carried.

Old Business:
A request for Notice of Recognition of Encroachment submitted by Bethel College for installation of a directional sign on Lowell Avenue continued under advisement.

Administrative approval of Second Hand Store License Renewal received from Julie’s Used Appliances, 2302 Lincolnway West, continued under advisement due to previous building and zoning deficiencies identified on the property.

A request submitted by ASAP Towing Services for Towing Services Contract continued under advisement.

Unfinished Business:
There being no additional business brought before the Board, the meeting was adjourned at
10:08 a.m.

Gary West - President of the Board of
Public Works and Safety/Utility Board

Kari Myers - Clerk of the Board of
Public Works and Safety/Utility Board

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