REGULAR MEETING OF THE MISHAWAKA

BOARD OF PUBLIC WORKS AND SAFETY/UTILITY BOARD

June 16, 2009

The regular meeting of the Board of Public Works and Safety/Utility Board was called to order by President Gary West at 10:05 a.m.  All members were present.  Mr. Prince moved to dispense with the reading of the minutes of June 9, 1009, and accept them as circulated.  Mr. West seconded; motion carried.

Fire Chief Dale Freeman announced that Shaun Clucker had successfully completed the written Firefighters Aptitude Examination, the Physical Agility Test administered by the Mishawaka Firefighter Pension Board as well as the medical and psychological testing required for becoming a member of the Mishawaka Fire Department.  He also recommended that Mr. Clucker be approved for probationary employment effective June 16, 2009.  Mr. Watson moved that Shaun Clucker be approved for probationary employment effective June 16, 2009.  Mr. Prince seconded; motion carried.

Mayor Rea swore in Shaun Clucker as a Probationary Firefighter for the Mishawaka Fire Department effective June 16, 2009.

Bid Openings:

There were no bid openings.

Mayor Comments:

Mayor Rea announced that a brief staff meeting would follow today’s Board meeting.

Department Head Reports:

Park Superintendent Mike Faulkner submitted a request for tree and stump removal at 717 East Fourth Street (1), 320 Miami Club Drive (1), and 402 North Logan Street (3).  The Park Department landscaper has analyzed the trees and recommended their removal.  Mr. Watson moved for the Board’s approval to remove trees and stumps at 717 East Fourth Street, 320 Miami Club Drive, and 402 North Logan Street.   Mr. Prince seconded; motion carried. 

Engineering Director Gary West moved for the Board’s approval of the License for the underground crossing of the Canadian National Grand Trunk Western Railroad at Christyann Street which is part of the Holy Cross Sewer Force Main.  Mr. Watson seconded; motion carried.

Mr. West presented a Reimbursement Agreement with Fairview Cemetery for an increase of $8,538.80 for entrance modifications and moved for the Board’s approval.  Mr. Prince seconded; motion carried.

Mr. West presented an agreement with Richard Lafree Revocable Trust to allow the owners to pay the City over an eighteen (18) month period the pro-rata share of the sanitary sewer construction reimbursement fee for an amount of $8,500.00 beginning September 1, 2009 and moved for the Board’s approval.  Mr. Watson seconded; motion carried.

The Board accepted the Escrow Agreement with Selge Construction Company for the Holy Cross Parkway Lift Station Forcemain, Phase IIC.

Approval of Claims:

Mr. West, on behalf of City Controller Yvonne Milligan requested payment approval of claims for Utilities and Civil City as listed below:

#900170                                  $    15,572.72

#900172                                  $  247,239.82

#900173                                  $  460,583.23

#900174                                  $  179,711.09

#900175                                  $         255.50

#900176                                  $      2,178.36

#900177                                  $   546,119.21

#900178                                  $     68,611.41

#900180                                  $   816,374.81

#900181                                  $2,392,623.33

#900182                                  $   475,697.26

#900183                                  $         395.00

#900184                                  $     75,061.53

#900185                                  $   216,022.25

NOTE ONLY:

#900171                                  Park Docket

#900179                                  Park Docket

#900186                                  Park Docket

Mr. Watson moved to approve the aforementioned claims.  Mr. Prince seconded; motion carried.

New Business:

A request from T.G.I. Friday’s, 4730 N. Grape Road, for approval of Thursday night entertainment for outdoor games and activities in the parking lot during the summer was taken under advisement.

A request from St. Bavo’s Catholic Church for approval of an August (date to be determined) fundraising event was taken under advisement pending further details of the event.

A request from Page 1 Benefits to hold a “Rally for Hope” motorcycle ride to benefit Hope Ministries, Sunday, August 9, 2009 on various City streets was taken under advisement.

Old Business:

A request to close the 1200 block of East Third Street between Mason and Campbell on Saturday July 4, 2009 from 1:00 p.m. to 10:00 p.m. for a block party has been withdrawn.

A request from Mr. Paul Gurson of Yakety-Yak Café to block Center Street between Fourth Street and the alley to the south for a “Summer Bash 2009 Street Party” at 701 W. Fourth Street on Saturday, June 27, 2009 between the hours of 2:00 pm and 10:00 pm was reviewed by the Board.  Mr. Prince moved to approve this request subject to the standard conditions regarding public safety and noise control.  Mr. Watson seconded; motion carried.

A request to close the 500 block of West Ninth Street (between West and Wells) Saturday, July 4, 2009 from 12:00 p.m. to 10:00 p.m. for a neighborhood block party was continued under advisement.

Public Comments:

There were no public comments.

Unfinished Business:

There being no additional business brought before the Board, the meeting was adjourned at 10:30 a.m.

Gary West – President of the Board of

Public Works and Safety/Utility Board

Kari Myers, Clerk of the Board of

Public Works and Safety/Utility Board